List of Import and Export Documentation in the Apparel Industry
For continuing international trade, different types of documents are needed, such as commercial documents, financial documents, transport documents, insurance documents, and other international trade-related documents. In the processing of export consignment, documentation is the proof of business for both parties. Some commercial terms are also needed. In the apparel industry, manufacturers and buyers maintain all the documents for their import and export business. We present a List of Import and Export Documentation in the Apparel Industry.
When we think about exports and imports, documents come first into discussion. These are the critical import and export documents that a garment manufacturer needs to do business with overseas clients. We categorized it into four documentation ways: Commercial, Transport, Financial, and government documents.
Types of Import and Export Documentation in the Apparel Industry
- Commercial Documents
- Transport documents
- Financial documents
- Government Documents
List of Import and Export Documentation in the Apparel Industry
1. Commercial Documents:
- Quotation or enquiry (Prepared by: exporter)
- Sales Contract (Prepared by: exporter and importer)
- Pro Forma Invoice (Prepared by: exporter)
- Commercial Invoice (Prepared by: exporter)
- Packing List (Prepared by: exporter)
- Inspection or pre-shipment inspection Certificate (Prepared by: inspection company or exporter)
- Insurance Policy (Prepared by: insurer or insurance agent or insurance)
- Insurance Certificate (Prepared by: insurer or insurance agent or insurance)
- Product Testing Certificate (Prepared by accredited laboratories)
- Consular Invoice (Prepared by: exporter)
2. Transport Documents:
- Shipping Order S/O (Prepared by: shipper/transport companies)
- Dock Receipt D/R or Mate’s Receipt (Prepared by: shipping company)
- Bill of Lading (B/L) (Prepared by: shipping company)
- House Bill of Lading (Prepared by: forwarder)
- Sea Waybill (Prepared by: shipping company)
- Air Waybill (AWB) (Prepared by: airline)
- House Air Waybill (HAWB) (Prepared by: forwarding agent)
- Shipping Guarantee (Prepared by: importer’s bank/shipping company/consignee)
- Final Packing List (sometimes as packing note) (Prepared by: shipper)
3. Financial Documents:
- Documentary Credit D/C such as a letter of credit (Prepared by The issuing or opening bank upon an application made by the importer)
- Collection Instruction (Prepared by: exporter)
- Bill of exchange (B/E) (Prepared by: exporter)
- Trust Receipt (T/R) (Prepared by: importer)
4. Government Documents:
- Certificate of Origin (CO) (Prepared by: Trade and Industry Department and Chambers of Commerce)
- Certificate of Generalized Systems of Preferences (GSP) (Prepared by: Trade and Industry Department and Chambers of Commerce)
- Import / Export Declaration (Prepared by: exporter/importer)
- Import / Export License (Prepared by: Trade and Industry Department and Customs Department)
- International Import Certificate (IIC) (Prepared by: Trade and Industry Department)
- Delivery Verification Certificate (DVC) (Prepared by: Trade and Industry Department)
- Landing Certificate (Prepared by: Customs Department)
- Customs Invoice (Prepared by: exporter)
- You may love to read: Shipping Documents Required for Garment Export.
- Commercial Department in Garment Industry
- Terms and Definitions of Apparel Merchandising
- Import Documents List for Garments Industry Business